Sauder Business Club of Toronto Constitution

ARTICLE 1: NAME

The name of the club is the Sauder Business Club of Toronto.


ARTICLE 2: OBJECTIVES

The objectives of the club are to:

Facilitate enjoyable networking among Toronto Sauder alumni

Facilitate the transition of new alumni to the Toronto business community

Deliver fresh perspectives on broadly relevant business issues

Educate future alumni with respect to career opportunities and quality of life in Toronto


ARTICLE 3: MEMBERSHIP

There shall be one class of members in the club. Active membership in the club shall be open to alumni of degree and certain diploma programs of the Sauder School of Business as specified by the University.


ARTICLE 4: DUES

The amount of membership dues, if any, and the period they pertain to, shall be determined by the officers of the club in consultation with the Dean of the Sauder School of Business.


ARTICLE 5: OFFICERS

The officers shall be the administrative body of the club and shall consist of:
President, Treasurer, Social Committee Chair, Professional Development Committee Chair, Mentorship Committee Chair, and  Membership Development Committee Chair.

Appointees of the Sauder School of Business may also sit on the board ex-officio.

Committee Chairs who wish to appoint a co-chair must obtain the approval of two thirds of the Executive.

Members of the Executive may hold more than one position with the exception of the President who may not hold the position of treasurer.


Section 1: Role of President

The President shall preside at the annual and any special general meetings of the Club as well as at all meetings of the Club Executive and Board of Directors. He/she shall be ex-officio a member of all committees. The President shall order and ensure that the policies of the Club and the Executive are carried out, and he/she shall be empowered to order all officers and committees to perform their duties. Any orders of the President may be overruled by a resolution passed by a majority of not less than two-thirds of the Executive; however such a resolution shall not constitute a vote of non-confidence.

Section 2: Role of other officers

The Professional Development and Social Committee Chairs are responsible for  organizing and funding events including the recruitment and management of committee volunteers.

The Social Committee is also responsible for personally welcoming new Sauder graduates to the Toronto community. A student liaison co-ordinator may be appointed to the Social Committee for this purpose.

The Mentorship Committee Chair is responsible for managing the club mentorship program including fund raising and setting up and monitoring mentoring relationships.

The Membership Development Committee Chair is responsible for implementing club membership development programs in consultation with the ex-officio Sauder School of Business Alumni Relations  representatives.

Section 3: Elections/Term of Office

All officers shall be appointed for a two year term of office by the Board of Directors. An officer may be re-appointed a second time for the same office unless consensus by the Board deems otherwise.

The membership will be notified two months in advance of the election date and be given the opportunity to express interest/submit an application for an Executive position.

In the event that an officer resigns or is released from their duties during their term of office, the Board will decide on a suitable replacement with input from the Executive. The membership should be notified of such vacancy and be given the opportunity to submit an application to the Executive within two weeks of the notification.


ARTICLE 6: MEETINGS

Meetings of the club and of the Executive shall be held in accordance with the numbers set by the officers and directors. An annual meeting will be held each year in early November at which time elections/appointments will take place.


ARTICLE 7: FISCAL YEAR

The club will observe a fiscal year which begins January 1 and ends December 31.


ARTICLE 8: PAYMENT FOR EVENTS AND ACTIVITIES

Events and activities offered by the club will be self-funded through fees and sponsorships

The directors and officers, as appropriate, shall determine event charges and refund/cancellation policies.


ARTICLE 9: GOVERNING BODY

The governing body of the club shall be a Board of Directors consisting of a Chairperson and not less than 2 appointed directors, the immediate past president and the current President. The size of the Board will be determined by the President and Board Chair in consideration of the size of the membership of the club.


Section 1: Mandate and Purpose

The Board will be responsible to:

* monitor the activities of the club
* provide strategic direction
* advise the Executive
* report annually to the Sauder School of Business Faculty Advisory Board
* suggest avenues for club sponsorship and speakers
* help increase the membership with a focus on more experienced alumni


Section 2: Composition and Term of Office

Board members will be senior business leaders, typically at the CEO or similar executive level and will be appointed for renewable two-year terms.


Section 3: Meetings

Board members will attend two Board meetings annually and at least one major Club event per year.


Section 4: Powers

The Board will have access to all of the records, financial and otherwise, of the Club. It may request a current financial statement from the President and a report of activities from any officer. The Board has the right to reject or cancel the actions of any officer taken in the name of the club.


Section 5: Role of Board Chair

The Board Chair will be first and foremost responsible for the effective functioning of the board in governing the club.

In addition, the Chair will:
* oversee the preparation of the Board’s meeting agenda with input from the club President
* chair the Board of Directors meetings
* serve as spokesperson, together with the President, for the club
* ensure full and timely communication with members of the Board
* work with the club President  to prepare an annual report for the Sauder School of Business Faculty Advisory Board meeting in September
* be available  to the President for consultation purposes


ARTICLE 10:  SPECIAL COMMITTEES

The Executive, from time to time, may appoint any additional committees they deem  advisable. No committee shall take any action committing the club financially  without the express authorization of the President and the Board of Directors.


ARTICLE 11:  AMENDMENTS

Amendments to these Bylaws may be proposed in writing by the Board of Directors  or any members of the club and shall be submitted to a vote by the Executive. Two thirds of the Executive  must be in agreement for an amendment to be made.


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